administrative assistant
Posted on
September 06, 2024
by
Employer details
Defence Construction Canada
Job details
The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation. KEY AND PERIODIC ACTIVITIESThe duties and responsibilities listed below are representative but not all-inclusive:Primary-Provide daily administrative and operational support to employees at all levels of the business unit-Coordinate and provide administrative support and guidance to new administrative assistants to ensure consistency of business unit or service line requirements-Carry out quality control of data entry (e.g. monthly expenses, timesheet reporting, accounts payable, service billing)-Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)-Track budgets for service level agreements and training and development-Process account payables and vendor payments, ensure proper financial coding, obtain delegated signatures and enter data in enterprise resource planning system-Prepare year-end financials, set up files and databases for new fiscal year, archive files Other-Take and prepare minutes of monthly meetings-Prepare purchase orders (e.g. for office supplies, furniture, service contracts)-Perform receptionist duties and act as backup for other administrative employees, as required SKILLS General and Specific Knowledge-Administrative best practices-Accounting principles-Intermediate MS Office expertise-Records management Formal Education and/or Certification(s) and Experience-Minimum: college diploma in business or office administration or related field with three years relevant experience, or the equivalent
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LocationMoose Jaw, SK
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Workplace information
On site
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Salary$49,178 to $63,930YEAR annually
- Start date
Starts as soon as possible
- Source
SaskJobs
#1372569
Advertised until
2024-09-20
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