executive assistant
Posted on
September 12, 2024
by
Employer details
Torngat Wildlife, Plants and Fisheries Secretariat
Job details
Who We AreThe Torngat Wildlife Plants and Fisheries Secretariat is an administrative unit, a research hub, and public policy organization that supports the activities of the Torngat Wildlife and Plants Co-management Board, and the Torngat Joint Fisheries Board. Both boards were created by the Labrador Inuit Land Claim Agreement and are responsible for a range of decision-making and recommendation processes related to the management of wildlife in the Nunatsiavut region.Overview of the RoleReporting to the Executive Director, the Executive Assistant is responsible for ensuring the smooth running of day-to-day operations in the Executive Office by providing executive level administrative guidance and support to the Executive Director, Torngat Joint Fisheries Board, and the Torngat Wildlife and Plants Co-Management Board. You offer an additional level of strategic direction and support that enables the Executive Director, and the organization, to deliver against its mandate and achieve daily operational excellence in an efficient and effective manner.Leveraging time-management and problem-solving expertise, you'll adeptly support governance across two boards of directors. Your tasks include coordinating travel, processing expense claims, planning and attending meetings, and ensuring thorough follow-up. You'll be responsible for drafting minutes and managing correspondences, all while exuding professionalism, meticulous scheduling, confidential communication management, and discretion.Your proactivity and attention to detail are essential for anticipating the needs of the Executive Director and the Boards. Your communication skills will solidify your position as a trusted colleague. We seek a candidate who has initiative, drive, and a strategic mindset, eager to enhance processes and executive achievement.The Torngat Secretariat aims to attract the most capable candidate. If you excel in any of the following areas, let us know:Financial accounting: Experience in payroll, accounts payable, or financial management software is highly valued.Communications: Skills in professional writing, social media, or strategic communications will bolster your candidacy.Employee relations & organizational effectiveness: A natural people person who strives to create meaningful relationships with coworkers built on trust and mutual respect, coupled with strong knowledge of policy and process best practices to create an engaged and motivated workforce is highly valued and preferred.Research: A knack for working with reports, datasets, and funding proposals will be a significant advantage.ResponsibilitiesProvide daily executive support to the Executive Director which includes, but is not limited to:Managing and maintaining calendar, meeting scheduling, phone calls, task prioritization and reminders;Proactively scanning the Executive Director's calendar for emerging issues and manage accordingly;Coordinating attendance at meetings and conferences including travel arrangements;Screening incoming phone calls and resolving and/or referring inquiries based on knowledge and understanding of the Secretariat objectives;Drafting correspondence on behalf of the Executive Director;Drafting reports, presentations, and other materials as required;Assisting the Executive Director in ensuring all deadlines are met and adhered to;Assisting the Executive Director in ensuring project and budgets are on schedule;Following up with colleagues reporting to the Executive Director to ensure projects are on schedule, budgets are met, and safety planning is prioritized.Plan, schedule, and organize Board Meetings, ensuring they are highly organized, efficient, and well planned, which includes, but is not limited to:Assisting the Executive Director with a broad range of duties related to board meeting management, and organizational administration that may include special focus areas such as financial accounting, communications, or research depending on the strengths of appli
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LocationHappy Valley-Goose Bay, NL
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Workplace information
On site
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SalaryNot available
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
CareerBeacon
#2083029
- Happy Valley-Goose Bay, NL
Advertised until
2024-10-14
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