purchasing clerk
Title posted on Jobillico -
GROUP 10 - SENIOR PURCHASING COORDINATOR
Posted on
September 28, 2024
by
Employer details
Durham District School Board
Job details
<p> <p> <p>GROUP 10 - SENIOR PURCHASING COORDINATOR (CLERK) <p>Provides administrative support in the Purchasing Department, managing and ensuring the flow of administrative operations, and helping the department achieve its goals, objectives and priorities. May carry out and coordinate special assignments and tasks as directed and provide guidance on administrative functions, office procedures and corporate policies.<p>Major Duties <p>Preparation of Bid Documents, Consumables and Equipment Catalogue <p><p> Consolidation and preparation of all bid documents including proof reading, formatting, distribution and vendor communications, ensuring adherence to legally required timeframes.<p> Coordinate development and distribution of the annual Consumable and Equipment Catalogues for all schools, including proof reading and ensuring accurate design changes.<p><p> <p>Distribution and Expediting of Purchase Orders and Contracts <p><p> Sort and distribute Purchase Order documents daily, in a timely manner, ensuring adherence to Purchasing policies and procedures <p> Coordinate communications with successful construction bidders <p><p> <p>Provide Clerical Support for the Purchasing Department <p><p> Obtain pricing and place orders for items for Purchasing as assigned and troubleshoot invoice discrepancies. <p> Compose correspondence as requested, maintain departmental filing systems <p> Open, sort and distribute all departmental mail and bid documents.<p> Provide front-counter reception for Purchasing, responding to inquiries, receiving incoming documentation (paper and electronic), etc.<p> Book meeting rooms and coordinate audio visual requirements for the department.<p> Make presentations to internal staff as required. <p><p> <p>Electronic Tendering System Administration & Procurement Records Management <p><p> Create and input bid document notifications in electronic tendering system, including data entry, ensuring bid files meet BPS directive compliance and updating contract award letters<p> Conduct and track bid process compliance checklist reviews.<p> Coordinate file maintenance & archive process for the department. <p> Download and record bid opening results and check bidders? qualifications against tender requirements <p> Record, review and update bid deposits and bonds contents, including coordinating return of bid deposits.<p><p> <p>Non-Competitive Procurement Document Management <p>Assign and track all documents for audit purposes, ensuring appropriate authorization signature(s) are obtained.<p>Facilitate Customs Clearance of Imported Goods <p>Primary contact for all customs vendor and related departmental inquiries. Gather appropriate information regarding imported good POs to ensure Customs clearance.<p>Qualifications <p>Education <p>Minimum 2-year College Diploma in Operations or Purchasing, or a relevant College Diploma (Office Administration, Business Administration, etc.). <p>Experience - Minimum of over one year of experience in office administration including:<p><p> Solid experience with Word processing, spreadsheet and presentation software, in addition to experience working with AS400 business process management software.<p> Positive, ?customer service? focused approach in responding to inquiries and requests in a timely manner, with proven commitment to DDSB core values.<p> Previous bids and tenders experience would be an asset. <p> Ability to prioritize and organize own work to ensure timelines are met.<p> Demonstrated careful attention to accuracy and detail for long periods of time.<p> Strong judgement and initiative in prioritizing and organizing own work to ensure deadlines are met.<p> Excellent interpersonal, communication skills (written and verbal) and presentation skills with the ability to clearly convey Purchasing policies to secure understanding.<p> Strong administrative skills in maintaining up to date and accurate filing systems, composing correspondence, taking accurate meeting minutes. <p> Experience
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LocationWhitby, ON
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Workplace information
On site
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SalaryNot available
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Terms of employment
Full time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
Jobillico
#14583471
Advertised until
2024-10-27
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