executive assistant
Posted on
October 04, 2024
by
Employer details
Durham Children's Aid Foundation
Job details
*Position Overview:*
The Durham Children's Aid Foundation is seeking a highly organized and proactive Executive Assistant to provide important support in donor relations, fundraising, and administrative operations. Reporting directly to the Executive Director, this role focuses on managing donor stewardship, preparing for board and donor meetings, and ensuring smooth day-to-day operations.
We?re committed to building an inclusive and diverse workplace and strongly encourage applications from individuals from underrepresented or underserved communities. If you don?t meet every qualification listed below, don?t worry?we encourage you to apply anyway if this role excites you!
*Key Responsibilities:*
*Donor Stewardship & Fundraising Support:*
* *Donor Management & Engagement:*
* Maintain accurate donor records in Donor Perfect, track donor engagement, and ensure timely thank-you notes, impact reports, and follow-up communications.
* Support donor stewardship initiatives, ensuring positive and meaningful interactions with current and potential donors.
* Assist in generating reports and analyses on donor activity and fundraising campaigns to support the Executive Director?s donor strategy.
* *Grant & Funding Applications:*
* Research and track grant opportunities, support the drafting of proposals and ensure compliance with submission deadlines.
* Assist in compiling supporting documents and reports for grant applications.
*Board & Donor Meeting Preparation:*
* *Agenda & Meeting Prep:*
* Prepare agendas and organize meeting materials for board meetings, donor meetings, and key stakeholder engagements.
* Support the Executive Director in coordinating meetings, ensuring proper follow-up on action items and tracking progress.
* Take and update meeting minutes and track action points to ensure accountability and progress on tasks.
*Event Coordination & Support:*
* *Fundraising & Donor Events:*
* Coordinate logistics for fundraising events, including vendor management, and RSVPs.
* Assist with event marketing efforts and promotion, including supporting the Holiday Hope program.
* Ensure event materials are prepared, track attendance, and assist the Executive Director in cultivating donor relationships through events.
*Communications & Marketing Assistance:*
* *Social Media & Marketing:*
* Use Hootsuite to manage the foundation?s social media presence, promoting events, sharing updates, and engaging with the community.
* Assist with the creation of marketing and event materials using Canva to support fundraising initiatives and donor stewardship.
* *Donor Communications:*
* Draft newsletters, donor updates, and thank-you letters, ensuring consistent communication with donors and stakeholders.
* Support the preparation of donor presentations and reports for meetings and fundraising events.
*Administrative & Financial Support:*
* *Employee Expenses & Invoices:*
* Assist with tracking and processing employee expenses, ensuring accurate and timely submissions.
* Send invoices, track payments, and ensure proper documentation for financial records.
* Track expenses related to events and campaigns, assisting the Executive Director with financial management and reporting.
* *Operational Support:*
* Manage meeting schedules, prepare agendas, and take minutes for board and donor meetings.
* Organize and maintain filing systems, track policies, and provide general administrative support to ensure efficient day-to-day operations.
*Governance & Policy Assistance:*
* *Board & Policy Support:*
* Assist in preparing materials for board meetings, including reports, presentations, and documents.
* Help manage and organize governance documents and ensure they are up-to-date and accessible for the Executive Director and Board Chair.
*Qualifications:*
* Proven experience in administrative or fundraising roles, ideally within a non-profit organization.
* Proficiency in Donor Perfect, Hootsuite, Canva, and Microsoft Office Suite or applicable platform
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LocationOshawa, ON
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Workplace information
On site
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Salary$55,000 to $62,500YEAR annually
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9473285439
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