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administrative assistant
Title posted on ApplyToEducation - Executive Administrative Assistant
Posted on October 10, 2024 by Employer details Durham Catholic District School Board
Job details
The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region.<p>The Durham Catholic District School Board invites applications from qualified candidates interested in the following position:<p>POSITION: Executive Administrative Assistant - Full-time - Permanent<p>LOCATION: <p>Catholic Education Centre<p>650 Rossland Road West<p>Oshawa, ON L1J 7C4 <p>HOURS OF WORK: Monday to Friday, 8:15 a.m. to 4:30 p.m. <p>SALARY: Administrative 5 ($71,027 - $82,221 annually)<p>START DATE: To be Determined<p>Interested candidates are invited to apply through Apply to Education or alternatively email a resume and cover letter to hr@dcdsb.ca. Please indicate the position title in the email subject line.POSITION SUMMARY The Executive Administrative Assistant: is responsible for providing administrative support and expertise while fostering a thorough working relationship with the Superintendent.<p> is accountable to the Director of Education and reports directly to the designated Superintendent(s) to whom they are assigned.<p> works under the supervision of the Supervisor of Administrative Services who will provide direction and support and assist with performance management.DUTIES AND RESPONSIBILITIES <p>- Provides direct support in all matters pertaining to the Superintendent and their assigned responsibilities/portfolio areas, including but not limited to, agenda development (confidential and public), maintenance of confidential files and records, handling and screening of incoming telephone calls, resolving parental or other stakeholder concerns, drafting and preparing replies to correspondence, creating confidential projects and reports<p>(weekly/monthly/annually), and distribution of minutes and related follow-up actions, travel arrangements and liaising with members of staff and other stakeholders.<p>- Coordinates the organization of scheduled meetings for the Superintendent with various levels of government, trustees, consultants and other stakeholders.<p>- Proactively anticipates, plans and prepares the Superintendents schedule for each day by providing vital information to ensure the successful operation of the day.<p>- Prepares and organizes material, graphical and otherwise, presentations and reports (confidential and public) to be sent to the Board for approval.<p>- Coordinates various meetings, workshops, seminars, PowerPoint presentations, certificates, in services and conferences.<p>- Assists with the facilitation of functions, including the preparation and distribution of all relevant materials by gathering, compiling and processing necessary information.<p>- Attends meetings as necessary to act as the Recording Secretary to support the Superintendents portfolios (evening and weekend assignments may be required).<p>- Supports the budget process and maintains the departmental/portfolio budget for the Superintendent to ensure that all forms are completed in order to meet prescribed timelines.<p>- Monitors expenditures and maintains financial records (both electronic and hard copies) to facilitate the budget process on behalf of the - - Maintains a petty cash float, for the Superintendent and department staff members.<p>- Prepares and processes conference expense claims, mileage forms, VISA statements and all other related expenses for the department staff to the Superintendent.<p>- Manages the daily operation of the department which includes updating and ordering all required office equipment and supplies.<p>- Assists with identification and preparation of Board reports.<p>- Prepares and submit requisitions for purchases. Communicates with su- LocationOshawa, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2798917
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