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administrative assistant - office
Title posted on ApplyToEducation - Office Assistant, Occupational Health and Safety - 100% Term Assignment (External Posting - for ESP Casuals Terms)
Posted on October 22, 2024 by Employer details Ottawa-Carleton District School Board
Job details
External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting. The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.<p>We are seeking a creative, dynamic, committed professional to join our team: <p>Office Assistant, Occupational Health and Safety<p> Six (6) Month Term Assignment<p>Monday - Friday, 35 hours per week<p>ESP Level 5: $47,736 to $59,467 (12 Month Work Year) Work Location: Confederation Education Centre; 1645 Woodroffe Avenue, Nepean ON.Under the direction of the Team Manager of Occupational Health and Safety (OH&S), the OH&S Office Assistant provides direct support to the Occupational Health and Safety Team by: responding to and directing inquiries; preparing correspondence, reports and other documents; coordinating meetings and appointments; attending and taking minutes at meetings; creating and maintaining databases and spreadsheets; preparing and processing forms; tracking and compiling related OH&S reports; maintaining and administering financial accounts for the division; and perform other related duties for the OH&S Team. Qualifications Completion of a one year community college diploma in office administration, and 1-2 years of relevant secretarial and clerical experience; or an equivalent combination of education and experience. <p> Knowledge of relevant Board policies and procedures; the Workplace Safety and Insurance Act and Ontario Occupational Health and Safety Act, Municipal Freedom of Information and Protection of Privacy Act and other relevant legislation, as well as the Board's purchasing manual, secretarial and office procedures. <p> Computer skills including proficiency in word processing, spreadsheets and databases, desktop publishing skills. <p> Ability to take and transcribe minutes of meetings. <p> Interpersonal and (verbal and written) communication skills to provide, exchange and clarify information, and respond to inquiries, which may be of a sensitive nature, using tact, diplomacy, discretion. <p> Initiative and judgment skills required for actioning routine matters. <p> Organization and time management skills required to prioritize work, manage multiple and concurrent priorities. <p> Must maintain confidentiality of employee information and files. <p> Accounting skills and the ability to maintain budget transactions and related records. Application Process Applications will be<p>considered in accordance with the ESP Collective Agreement, in the following<p>order: <p>1. Applications<p>from Regular full-time and part-time employees within ESP bargaining unit are<p>given first consideration. (Internal Posting)<p>2. Applications<p>from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)<p>3. Applications<p>from External candidates (including Board employees that do not belong to this<p>bargaining unit) will be considered only if applications from 1 & 2 have<p>been exhausted.If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration. The Ottawa-Carleton District Sch- LocationNepean, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employment
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2800383
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