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administrative assistant - office
Title posted on ApplyToEducation - Office Administrator
Posted on October 23, 2024 by Employer details Maria Montessori Academy
Job details
Maria Montessori Academy is an independent school in Victoria offering dynamic, hands-on learning to just over 300 students from Preschool to Grade 12. MMA is an excellent working environment that is focused on community and connection.We are currently seeking a part-time?Office Administrator. The school is not open on statutory holidays, Christmas Break, or Spring Break. This position would be 0.5 FTE, for three months, with the possibility of extending the position for the right candidate. It is a salaried position with extended health benefits, paid sick time, and paid time off.The ideal candidate is looking to work in a family-oriented, team-centric environment and is open to a fun and social experience on an amazing team. The successful candidate will have a strong work ethic and the ability to multitask. We are looking for someone who is kind, friendly, and empathetic.The successful candidate will have/be:<p> Advanced training/skill in Microsoft Office Suite (especially Word/Excel)<p> Experience with/or willingness to learn MyEd Student Management System<p> Experience with applications such as Mail Chimp, Sign-Up Genius, Google Calendar<p> Proficient with Outlook mail/calendar management<p> Standard First Aid CPR C, or willingness to receive training<p> Highly organized<p> Detail oriented<p> Strong working memory<p> Calm under pressure<p> Maintain privacy/discretion<p> Can thrive in a busy office, with the flexibility to juggle competing priorities, constant interruptions, and pivot as neededYou will be working with a team of two other full-time office administrators to execute the roles and responsibilities outlined below.Role and Responsibilities of Office StaffExecutive support: Assistance with and submission of Ministry of Education School Data Collection Forms 1601, 1602 Submission of MMA Board Societies Registration <p> Formatting and editing of handbooks and other policy documentsRegistrar: <p> Create and update prospective student information brochures <p> Create, update, and accept prospective student application forms <p> Organize student selection visits, and send via email offers of acceptance <p> Submit records requests for incoming students <p> Mail student records for outgoing students <p> Registering students in MyEducation BC<p>Managing student academic records: <p> Maintain record management systems in accordance with policies outlined by the school and the Ministry of Education <p> Application for Personal Education Numbers <p> Enter student courses into MyEd <p> Provide timely information to the Ministry of Education for reporting purposes with MyEd downloads <p> Registering students for Provincial high school graduation assessments <p> Posting, printing, distribution and filing of report cards Preschool to Grade 12 <p> Update student records for incoming and outgoing student files <p> Maintenance of student record archives and scheduled shredding <p> Generates reports as mandated by the government for information or funding purposesFinancial Responsibilities: <p> Liaise with Financial Comptroller <p> Update and submission of Ministry School Data Collection Form 1701 Prepare receipts and donation tax receipts as required Accept cash and cheques, write receiptsCollection and management of student personal and medical information: <p> Collect and track student health information <p> Compile medical alerts information (e.g. anaphylaxis/seizure disorder)Provide Office Administration Support: <p> School Calendar Management (Outlook/website/hard copy/newsletter) <p> Design, composition, and distribution of weekly school new- LocationVictoria, BC
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentPart time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2800617
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