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office manager
Posted on October 29, 2024 by Employer details Kelowna EMDR Clinic
Job details
Kelowna EMDR Clinic is seeking a dedicated Office Manager to join our team. We're seeking someone who can bring their expertise to streamline our operations and support our growing team of mental health professionals. *Your Impact* As our Office Manager, you'll be the backbone of our clinic operations, ensuring smooth day-to-day functioning while supporting our clinicians and clients. This role combines administrative excellence with leadership and people management skills. *What will you be doing?* * *Working with clients: *Onboarding new clients and overseeing the full intake process, managing our email and phone lines, overseeing scheduling and billing. * *Supporting our clinicians:* Providing general administrative support for multiple clinicians, as well as leading HR functions like recruitment, onboarding, and performance management * *Operations management: *maintaining a clean and efficient clinic office, finding ways to improve processes, policies and procedures, and working with stakeholders to develop and execute strategic plans. * *Billing, bookkeeping and reporting: *Stay on top of accounts receivable, perform light bookkeeping, and develop some financial reporting. * *Managing compliance and privacy: *Establish compliance with healthcare regulations and ethical standards, and ensure all sensitive client health data is protected. *Who you are:* * *Compassionate leader:* You excel at creating and maintaining a supportive, caring environment for both clients and team members. Your warm and empathetic approach sets the tone for the entire clinic. * *Privacy-oriented: *We work with a robust amount of PHI, and we value confidentiality, privacy, and security above all else. * *Quality-driven:* You have a keen eye for detail and are passionate about maintaining high standards in all areas of clinic management, from client care to administrative processes. * *Strategic problem-solver:* You're proactive in identifying areas for improvement and take ownership of developing and implementing solutions. * *Tech-savvy:* You're comfortable in a digital environment and adept at leveraging technology to improve clinic efficiency. * *Exceptional communicator:* You understand the importance of clear, timely, and effective communication in maintaining a cohesive team and ensuring smooth clinic operations. You're skilled at fostering open dialogue, keeping all stakeholders informed, and adeptly managing conflicts when they arise. *Experience you bring:* To excel in this role, you should have: * 5+ years of experience in healthcare administration or clinic management * Completion of a business, administration, MOA or HR program an asset * A passion for mental health and making a positive impact in the community *What we offer:* * Range of $30 - $35 / hr based on experience and education. * Health spending account * Professional development fund * Generous vacation time * Flexible scheduling to accommodate your life * A supportive team environment focused on growth and well-being * The chance to contribute meaningfully to mental health care in our community If you're excited about the opportunity to play a crucial role in our clinic's growth and contribute to mental health care in our community, we'd love to hear from you. Please submit your *resume* and a *cover letter* detailing why you're the ideal candidate for this position. _We value diversity & inclusivity and welcome applicants from all races, gender identities, sexual orientations, and neurotypes._ Job Types: Full-time, Part-time Pay: $30.00-$35.00 per hour Expected hours: 30 ? 40 per week Benefits: * Casual dress * Company events * Dental care * Extended health care * Flexible schedule * On-site parking * Paid time off Schedule: * Monday to Friday Work Location: In person- LocationKelowna, BC
- Workplace information On site
- Salary$30.00 to $35.00HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9505473750
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