Discover jobs
Job Search
office assistant
Posted on October 29, 2024 by Employer details Eos Lightmedia
Job details
*Eos Lightmedia Office Assistant Posting* Eos Lightmedia is an award-winning lighting and media design firm with over 25 years of international experience in architecture, public spaces, building facades, themed attractions, museums, presentation centers, and public art installations. Our services include: * Lighting Systems Design * Control Systems Design * Media and Interactive Technology Integration * Contract Documents, Shop Drawings, As-Built Documentation * Contract Administration and Project Management * Procurement and Installation * Programming and Commissioning Eos Lightmedia is seeking a dynamic Office Assistant to work in our Vancouver office. The Office Assistant is the heart and soul of our administrative operations in the Vancouver Head Office. The Office Assistant is a passionate, positive, and supportive individual who is dedicated to creating a positive and organized work environment. They undertake a variety of administrative and clerical tasks, assisting in daily office needs and managing office supplies stocktake and general cleanliness. They take responsibility for the upkeep and ?face? of the office and strive to improve the day to day operations of the office. *What you will be doing:* * As the first face of Eos Lightmedia, greet guests and visitors in a professional and friendly manner and ensure a positive first impression. * You are the voice of Eos Lightmedia and are responsible for answering incoming calls in a friendly, professional, and knowledgable manner, directing them to the appropriate staff members. * Coordinating office services with the Logistics Manager including liaising with couriers, purchase shipping supplies, gather the mail from mail room daily after 2pm, organize and take initiative on best storage practices and administrative filing. * Coordinate meetings and catering ? handling all invitations, meeting coordination, recordings and minutes * Support the Logistics Manager and Procurement Manager in generating shipping labels from our preferred courier services both locally and for project specific, smaller shipments. * Has in-depth knowledge and confidence in being able to direct employees on where to find office supplies, general use items, or shipping supplies. * Ensure all deliveries happen successfully and smoothly which can include directing couriers, in person if required, to the appropriate receiving areas. * Responsible for being the key contact for scheduling maintenance, reporting repairs or incidences to the building manager. * Liaise with cleaning service and arrange improvements if not meeting standards once per month at a minimum. Report to cleaners on ways they can improve if necessary. * Coordinate meetings and catering as required for company wide meetings or special guest visits - handling all invitations, meeting coordination, recordings and meeting minutes * Perform additional duties as required *You have:* * At least two (2) years experience in a related role such as receptionist, office administration, office coordinator. * Excellent oral and written communication skills of the English language. * Team player with the ability to work effectively and positively with all contacts, internally and externally, and have the ability to work independently and on your own initiative to maintain accurate and timely work output. * Strong interpersonal skills, sound judgement, with an emphasis on delivering exceptional customer service. * Strong organizational and prioritization skills for daily, weekly, and monthly tasks. * Problem-solving skills, attention to detail, and the ability to remain calm and composed in high-pressure situations. * Address operational improvement opportunities and challenges with initiative and creativity. * General computer application knowledge including file management, effective internet use, word processing and spreadsheets. Knowledge of Slack, Zoom and Mac iOS is an asset * Ability to lift up to 50lbs We offer a flexible working env- LocationVancouver, BC
- Workplace information On site
- Salary$44,000YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9505540114
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: