Discover jobs
Job Search
administrative officer
Title posted on CivicJobs.ca - Deputy Corporate Officer
Posted on November 01, 2024 by Employer details City of Fernie
Job details
Deputy Corporate OfficerCorporate ServicesFull-Time, Two-year TermNovember 1, 2024The City of Fernie is inviting applications for the position of Deputy Corporate Officer, Full-time, temporary for a two (2) year term, in the Corporate Services Department.Position OverviewReporting to the Corporate Officer, the Deputy Corporate Officer is an exempt, professional level administrative position which involves a wide range of responsibilities carried out under strict deadlines. The Deputy Corporate Officer will act as the Corporate Officer, when required. The Deputy Corporate Officer is responsible for protecting confidential information, exercising courtesy, tact, and diplomacy in the exchange of non-routine information with other elected officials, City employees and the general public. They perform duties that provide support to Council and the department team.Duties and ResponsibilitiesAssisting in the organization of the statutory duties and administrative tasks as set out in the Community Charter. Assist the Corporate Officer to fulfill all statutory, legislative, and regulatory requirements as set out in the applicable legislation. Responsible for the process of meeting scheduling, preparation and distribution of agendas and materials for Council and Committees, and public hearings; bylaw preparation; distribution of all supporting material and minutes, decisions, instructions, and resolutions of Council to appropriate parties. Perform follow-up activities resulting from Council meetings, including transcribing, and distributing minutes, ensuring that resolutions are in proper format and notarized, tracking committee and commission actions and preparing follow up correspondence and bylaws. Assist the Corporate Officer to fulfill Deputy Information and Privacy Coordinator responsibilities and administers the BC Freedom of Information and Protection of Privacy Act (FOIPPA), including file preparation, correspondence, and timely response coordination. Supports the Leadership Team by preparing a variety of documents including agendas, minutes, and coordinates and compiles required materials that enables the team?s success. Responsible for supporting Administrative and Council policy management including the regular housekeeping of policy files, proofreading of new policies, oversight of the numbering system and publication of public facing policies. Assist with official records file maintenance systems, monitoring, archiving and destruction of documents. Support the systems administration and maintenance of software such as I-Compass, for internal stakeholders. Supports membership maintenance and administration such as UBCM that supports municipalities, Council, and corporate affiliations. Undertakes special projects and performs other duties as assigned, in accordance with departmental and corporate objectives. Coordinate logistical aspects of Council attendance at conferences, seminars, and special events. Performs a variety of clerical work including maintaining records, files and correspondence. All employees shall work in accordance with the City of Fernie?s Safety Management System. Other duties as assigned.Minimum Qualifications Degree or diploma in Business Administration and/or Local Government Service Delivery or combination of related education and experience would be considered. Two years of municipal experience in an administrative role is preferred. Knowledge of the Community Charter and Local Government Act as they relate to the position. Proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).Knowledge, Skills & AbilitiesKnowledge of principles and practices of the Corporate Officer?s role, including agenda management and preparation, records management, and the legislative process. Effective written and oral communications skills with ability to organize, compile, and maintain complex and extensive records, prepare reports, correspondence, procedures, and other written materials. Ability- LocationFernie, BC
- Workplace information On site
- Salary$78,600YEAR annually
- Terms of employment Term or contractFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CivicJobs.ca #99238
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: