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administrative assistant
Title posted on CareerBeacon - Participant Services Coordinator
Posted on November 04, 2024 by Employer details Blue Nose Marathon
Job details
The Blue Nose Marathon began with a dream - that Halifax, Nova Scotia should have its own annual marathon. Realizing that there were many races around the world, we came up with a unique idea. Our marathon would be part of a weekend of events promoting and celebrating healthy living and active lifestyles. As well, we would encourage everyone in our community and beyond to get involved as a volunteer, sponsor, spectator, or participant, be it as a runner, walker, or Nordic walker.Now more than 20 years later, the Blue Nose Marathon continues to be the signature event of the organization occurring on Victoria weekend each year. In addition to Blue Nose Marathon, we also own and operate four additional running and walking events across Nova Scotia, including the Valley Harvest Marathon, Not Since Moses, The Night Owl 5KM and Beat Beethoven.The Participant Services Coordinator position is a support position within the organization. As a key team member, you will help deliver an extraordinary experience for all stakeholders; the philosophy which Blue Nose was built on and still fully embraces. In addition, you will continuously look for ways to improve on the experience of all involved, ensuring that events of the organization stand out as premiere events.The Participant Services Coordinator is responsible for:Registration of all eventsCharity Challenge ProgramAdministration that supports the participant experience for the organizationThis position reports to the Director of Development.Roles and Responsibilities:With a focus on providing an extraordinary experience you oversee the following areas:Registration:Manage the registration needs of the organizationEnsure proper functioning of software and report any problems to registration system companyRespond to inquiries as it relates to participant registrationCreate work instructions for registration and update as neededManage and document registration for:'No Sweat' policySponsor activationsPromotional/complimentary registrationsTransfersRefunds and miscellaneous requestsGiv'er Charity Challenge:Responsible for overall growth and success of the Giv'er Charity ChallengeRetain and recruit charity participantsMaintain contact with all official charities with regular status meetings/correspondence, to ensure full engagement in the recruiting and donations processManage the Giv'er Charity Challenge Program registration needs. Liaise with registration company to ensure needs are met and oversee program from all events that have a charity componentSupport charities in registration process and ensure proper functioning of software and report any problems to registration system companySupport fundraising efforts with charity partners and OrganizationWork with charities developing content to share on Blue Nose Marathon website, community report and social mediaOrganize and host a Charity Challenge Kick Off eventAdministrative:Ensure timely and professional response to email, phone and mail communicationOversee post-race inquiries, lost and found, age category awards, etc.Order supplies and maintain inventory in office and warehouseSupport the Executive Director with monthly finances and reportingSupport the Executive Director with Board meetings and AGM: distribute documentation, manage logistics and RSVPsSupport Volunteer, Sponsorship and Development positions: securing venues, ordering food, and managing guest lists.Additional administrative tasks as they ariseOther:Support the brand and brand positioning of Blue Nose MarathonStore all files on the designated file sharing program Blue Nose has chosenSupport the entire team as required in various areasBudget Management:Adhere to financial guidelines and procedures set by the OrganizationSubmit invoices as received and complete expense reports monthly (when necessary)The Details:Start date: January 2025This position is office based in the Dartmouth, Nova Scotia, CanadaOffice hours are generally Monday to Friday 9:00 to 4:30Longer hours duri- LocationDartmouth, NS
- Workplace information On site
- Salary$38,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- Source CareerBeacon #2113643
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