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administrative assistant
Posted on July 10, 2024 by Employer details Pioneer Cruises
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. Tasks: Train other workers. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Carry out administrative activities of establishment. Oversee and co-ordinate office administrative procedures. Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Computer and technology knowledge: Google Docs. Microsoft Visio. MS Excel. MS PowerPoint. MS Windows. MS Word. Accounting software. MS Access. MS Office. Quick Books. Simply Accounting. Area of specialization: Correspondence. Reports and records. Contracts. Financial statements. Invoices. Charts, tables, graphs and diagrams. Security and safety: Criminal record check. Transportation/travel information: Public transportation is available. Work conditions and physical capabilities: Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Organized. Accurate. Client focus. Reliability. Screening questions: Are you currently legally able to work in Canada?. Do you have previous experience in this field of employment?. Experience: 1 year to less than 2 years. Other benefits: Other benefits.- LocationLondon, ON
- Workplace information On site
- Salary$25.00HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Day, Evening, Flexible Hours, Morning
- Starts as soon as possible
- Benefits: Other benefits
- vacancies 2 vacancies
- Source Job Bank #2994738
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Visio
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Accounting software
- MS Access
- MS Office
- Quick Books
- Simply Accounting
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Public transportation is available
Work conditions and physical capabilities
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Accurate
- Client focus
- Reliability
Benefits
Other benefits
- Other benefits
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
Advertised until
2024-12-02
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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