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administrative assistant
Posted on November 05, 2024 by Employer details iPSS inc.
Job details
iPSS Inc. is a leading IT Cyber Solutions integrator located in the National Capital Region. We are looking for a motivated, energetic, personable, and eager Administrative Assistant to join our dynamic team. As an Administrative Assistant, your primary role will be to support the Operations and teams by assisting in a variety of tasks such as contracting, procurement, sales, client and partner liaison, etc. *Key Responsibilities:* * Act as a central point of contact for internal and external stakeholders, answering inquiries and directing them to the appropriate person or department. * Assist the sales team with registration of deal opportunities and tracking of expiry dates. * Prepare, update and track quotes for the sales team. * Maintain accurate records in Salesforce CRM, such as updating deal opportunities for the sales team and updating contract profiles. * Work closely with the proposals team to support RFP/RFQ responses. * Coordinate internal and marketing events/workshops with partners and clients. This includes but is not limited to booking venues, coordinating food/refreshments, accommodations for partners/clients, coordinating with AV vendors, etc. * Office coordination with vendors such as building landlord, parking, mail couriers, phone/internet companies, etc. * Oversee office supplies inventory and procurement, ensuring adequate stock levels at all times. * Ensuring boardrooms, kitchen, and lounge areas are clean (filling/emptying dishwasher as needed, wiping down counters/boardroom tables, etc.) * Assist the Sales team with lead generation and marketing campaigns. * Help manage corporate social media channels including website and LinkedIn page. * Other related tasks as required. *Qualifications:* * Proficiency in English, excellent verbal and written communication skills, French is an asset * Ability to obtain a Canadian Federal Government security clearance ? Secret Level preferred * Proven experience in an administrative role, preferably in a corporate environment. * Strong organizational skills with the ability to multitask and prioritize workload effectively. * Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. * Proficiency in Microsoft Office suite, specifically Excel and other relevant software applications. * Experience using CRM Systems (ie. Salesforce) would be an asset. * Attention to detail and accuracy in all tasks. * Ability to maintain confidentiality and handle sensitive information with discretion. Job Types: Full-time, Permanent Pay: $50,000.00-$60,000.00 per year Additional pay: * Bonus pay Benefits: * Dental care * Extended health care * Life insurance * On-site parking * Paid time off * Vision care Schedule: * 8 hour shift * Monday to Friday Education: * Secondary School (preferred) Experience: * Front desk: 1 year (preferred) * Administrative experience: 1 year (preferred) Language: * Mandarin (preferred) Work Location: In person- LocationOttawa, ON
- Workplace information On site
- Salary$50,000 to $60,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9515376056
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