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contract administrator
Posted on November 05, 2024 by Employer details JD Sign Group
Job details
We are seeking a highly organized and detail-oriented _*Administrator *_to manage the preparation, organization, and submission of Requests for Proposals (RFPs) and tenders. This role is critical in ensuring that all proposals are submitted on time and in full compliance with the specifications and requirements of each opportunity. *Key Responsibilities:* * *Bid Preparation and Submission:* Prepare, organize, and submit RFPs and tenders, with a focus on construction-related projects. Review RFP documents and prepare bid packages to ensure all submissions align with client specifications and company standards. * *Document Coordination:* Gather necessary project details and supporting documentation, such as cost estimates, scope of work, schedules, and relevant financial information, from various departments to compile a complete and competitive bid. * *Compliance Review:* Verify that all documents meet legal and regulatory requirements, as well as project-specific guidelines, ensuring bid compliance and avoiding disqualification risks. * *Platform Management:* Manage the submission process through various online tendering platforms and client portals, ensuring accuracy and timeliness in each step of the submission. * *Deadline Monitoring:* Track key dates and submission deadlines, maintaining a project timeline to ensure all proposals are completed and submitted punctually. * *Communication and Liaison:* Serve as a point of contact between internal teams (such as Estimating, Project Management, and Finance) and external clients or tender authorities, handling questions and clarifications as needed. * *Process Optimization:* Identify and implement process improvements for a streamlined and efficient bid preparation and submission workflow, including maintaining templates and a library of previous bids. * *Post-Submission Follow-Up:* Monitor the status of submitted proposals, provide updates to internal stakeholders, and assist with any post-submission documentation or requests for clarification. *Qualifications:* * Previous experience in an Estimator, Jr. Estimator, Estimating Assistant, Contract Administrator, or similar role within a general contracting or construction environment. * Knowledge of RFP and tender processes, with experience handling construction-related bids. * Strong organizational and project management skills with a keen attention to detail and ability to manage multiple bids simultaneously. * Familiarity with various online tendering and client submission platforms. * Proficiency in Microsoft Office Suite, particularly Excel, as well as project management software. *Education Requirements:* * *Bachelor?s Degree* in Construction Management, Business Administration, Project Management, or a related field is preferred. * Additional certifications in construction estimating, contract administration, or procurement are a plus. *Preferred Qualifications:* * Experience working with general contractors and in project administration. * Knowledge of construction-related contract terms and project compliance. * A proactive and team-oriented approach to problem-solving. _We are committed to providing accommodations at every stage of the recruitment process, in accordance with the Human Rights Code. The JD Sign Group Recruitment Team is dedicated to upholding the Accessibility for Ontarians with Disabilities Act (AODA) to foster an inclusive, barrier-free workplace. We are ready to accommodate the accessibility needs of individuals with disabilities to ensure full participation in all recruitment processes. If you require such accommodation, please contact our HR team at 519-746-3400 or email: dallan.jauregui@jdsigngroup.com_. Job Types: Full-time, Permanent Pay: $40,000.00-$45,000.00 per year Flexible language requirement: * French not required Schedule: * 8 hour shift * Monday to Friday Work Location: In person- LocationCambridge, ON
- Workplace information On site
- Salary$40,000 to $45,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9515215159
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