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director, finance and administration
Title posted on ApplyToEducation - Advancement Officer - Database and Administration
Posted on November 13, 2024 by Employer details St. Clement's School
Job details
ADVANCEMENT OFFICER - DATABASE AND ADMINISTRATION <p>St. Clements School is currently looking for an Advancement Officer, Database and Administration to join our team on a contract basis commencing in November 2024 through to June 2026. Reporting to the Associate Director, Advancement, this is an opportunity to join a dynamic team while leading all Advancement database services, and building experience in fundraising and Advancement administration. <p>The candidate will be a self-starter, effective relationship builder, and communicator. This highly organized and detail-oriented individual will work to foster collaboration and professionalism within the Advancement team and will handle confidential material with the utmost discretion and sensitivity. <p>KEY RESPONSIBILITIES<p>Database Management and Administration <p> Manage all aspects of the Advancement database (Raisers Edge NXT) including: data entry and integrity; use of global functions; production of queries, exports and reports, and maintenance of database policies and procedures; and, in collaboration with IT, software updates and system access; <p> Timely and accurate entry of donations and preparation of tax receipts, thank-you letters, pledge reminders, and donor acknowledgements; <p> Generate analytics to support the strategic direction and decision making of the Advancement team; <p> Prepare mailing lists for donor communications; <p> Work collaboratively with the Finance Department; prepare batch deposits, monthly/yearly reconciliations, receipt reports, and support annual audit requests; <p> Maintain accurate moves management records across programs; <p> Ensure that requests for information from donors and prospects are addressed quickly, and accurately, and that all pertinent information is recorded; and <p> Liaise with alums, donors, students, staff, families, and other stakeholders to foster relationships and gather relevant information for the database.<p>Administrative Assistance and Support <p> Provide accurate, responsive, and professional administrative support as needed; <p> Assist in the implementation of personalized cultivation, solicitation, and stewardship plans for prospective donors, preparing relevant materials such as briefing memos, meeting materials, and donor correspondence; <p> Proactively track constituent moves through the stages of fundraising, understand what actions are to be taken with key prospects, and prompt relationship managers to complete actions; <p> Work with the Advancement and Campaign teams to: ensure prospect/donor files in Raisers Edge are always up-to-date and that donor touchpoints and next steps are documented; pull queries and reports and compile information to support the Advancement and Campaign teams goals and needs; coordinate recognition opportunities by managing and monitoring relevant databases, and working with internal stakeholders, donors, and vendors; <p> Schedule and coordinate logistics for meetings and tours while serving as the point of contact for the Campaign team; <p> Coordinate complex calendars, meetings, appointments, and events; <p> Occasional evening and weekend work required; and <p> Other related duties as assigned.<p>QUALIFICATIONS, EXPERIENCE, AND ATTRIBUTES OF OUR IDEAL CANDIDATE <p> Post-secondary education in a related field; certificate or training in business administration, fundraising, or database management is an asset; <p> Demonstrated high levels of trust and integrity, and excellent attention to detail; <p> Superior organizational and project management skills; <p> Approachable and collaborative work style, exceptional interpersonal skills, and a strong professional presence; <p> Resourceful and- LocationToronto, ON
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ApplyToEducation #2803281
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