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Title posted on indeed.com - Administrator
Posted on November 21, 2024 by Employer details O'Connor MacLeod Hanna
Job details
*Our dynamic fast-paced law firm which is located in Oakville, is looking for an Administration Coordinator with at least 3 years of office administration experience in the professional services sector, ideally with a law firm. Reporting to the Office Manager, the Administration Coordinator will be responsible for assisting with the day-to-day operations and organization of the firm, general administrative functions and assisting with HR functions. The candidate must be organized, enthusiastic, and committed to excellence. * *Key Responsibilities * - Opening and closing the office - Reception duties - Deliver high-quality customer service and address client issues or complaints promptly - Answering reception calls and forwarding to team members - Closing of files - Onsite low level IT assistance - Assist in the recruitment process including onboarding and setting up employee workstations - Provide marketing, HR, logistical and administrative support to Office Manager - Assist Office Manager with project implementation, documentation and timelines - Generate and send invoices to clients; follow up on payments and manage accounts receivable - Schedule and coordinate site visits, installations, and appointments; maintain and update the firm calendar - Order/managing inventories of supplies and equipment, both office and kitchen - Interfacing with vendors - Processing mail and courier *Locations & Commitments* - Full-time permanent - 8:30 am to 4:30 pm - On-site role *Qualifications* - Analytical Skills and Operations Management - Excellent verbal and written communication skills - Must have a personality that quickly puts people at ease - Be able to run a multi-line phone system. - Strong customer service skills - Attention to detail and ability to prioritize tasks - Strong organizational and problem-solving abilities - Proficiency in Microsoft Office Suite - Knowledge of Marketing and Social Media, HR processes and procedures and IT skills is a plus - Bachelor's degree in Business Administration, Human Resources, Office Management or related field preferred - Previous experience in office administration or a similar role - Accuracy in handling paperwork, invoicing, and record-keeping - Familiarity with order processing systems and financial transactions We offer a competitive salary and benefit package commensurate with experience. Please forward your resume to: jobs@omh.ca We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted. No telephone inquiries, recruiters or agencies please. Job Types: Full-time, Permanent Pay: $35,000.00-$45,000.00 per year Benefits: * Dental care * Extended health care * Paid time off Schedule: * Monday to Friday Application question(s): * Are you located in Halton or Mississauga? Education: * Bachelor's Degree (required) Experience: * Front desk: 3 years (required) * Administrative experience: 3 years (required) Language: * English (required) Work Location: In person Expected start date: 2024-12-09- LocationOakville, ON
- Workplace information On site
- Salary$35,000 to $45,000YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9536537244
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