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executive assistant
Posted on November 21, 2024 by Employer details ????? Pamihtâw Consulting Inc.
Job details
Job Title: Executive Assistant Company: ????? Pamihtâw Consulting Inc. Location: Remote Work from home (must be located in Kamloops, BC) Employment Type: Full Time (40 hours/week, flexible schedule, no weekends) Role Overview: The Executive Assistant at ????? Pamihtâw Consulting Inc. will play a crucial role in supporting the Principal/Owner and ensuring smooth day-to-day operations. This position requires a proactive individual capable of managing administrative tasks, communication channels, and various projects within a dynamic consulting environment. The successful candidate will demonstrate professionalism, confidentiality, and a commitment to advancing Indigenous inclusion and empowerment. Primary Responsibilities: * Administrative Support: Manage the Principal?s calendar, schedule meetings, and organize travel arrangements. Draft, review, and edit documents, reports, presentations, and correspondence. * Email & Communication Management: Screen, prioritize, and respond to incoming communications, ensuring timely and professional handling. * Meeting Coordination: Organize internal and external meetings, prepare agendas, distribute briefing materials, and take minutes. Track action items and ensure timely follow-up. * Project & Task Management: Support ongoing projects by managing timelines, tracking deliverables, and coordinating with team members to meet deadlines. * Client & Stakeholder Relations: Act as a primary point of contact for clients and stakeholders, ensuring clear and positive communication, and maintaining strong relationships. * Research & Information Gathering: Conduct research and compile information for proposals, presentations, and strategic initiatives. * Event Planning: Plan and coordinate events and workshops for internal staff and clients, ensuring successful execution. * Travel Logistics: Coordinate travel arrangements exclusively for the Principal/Owner, including accommodations, transportation, and itineraries. * Document & File Management: Organize and maintain digital and physical filing systems for easy access and retrieval of documents. * Social Media: Manage and create engaging posts, interact with followers, monitor trends, and enhance our online presence & brand on Facebook, TikTok, Instagram, and LinkedIn. Skills & Qualifications: * Education: Minimum Highschool Diploma, Degree in business administration, economics, office management, or communications. * Experience: At least 2 years of experience in a similar administrative or executive assistant role. Technical Skills: * Proficiency in Microsoft Office Suite * Experience with project management software (e.g., Wrike), social media (LinkedIn, * Facebook, Instagram, TicTok)Familiarity with Zoho (CRM, Mail, Workdrive), Foxit (PDF software), and Canva Client Experience: Experience working with Indigenous clients, corporate, and non-profit sectors. Driver's License & Vehicle: Must hold at least a Class 7N driver?s license and have access to a reliable vehicle for occasional work-related travel. Background Checks: Must pass a criminal record check and vulnerable persons check. Personal Attributes: * Tech-Savvy: Quick to learn new software and tools, able to adapt to changing technology needs. * Positive Attitude & Problem Solver: Approaches challenges with a positive mindset and a focus on finding solutions. * Detail-Oriented: Ensures accuracy and thoroughness in all tasks, contributing to seamless operations. * Discreet & Trustworthy: Maintains confidentiality and handles sensitive information with integrity. * Strong Interpersonal Skills: Builds positive working relationships and demonstrates cultural awareness, especially in Indigenous contexts. * Adaptable & Flexible: Adjusts to changing priorities and fast-paced environments with ease. * Highly Organized: Manages multiple tasks, projects, and schedules efficiently. * Proactive & Resourceful: Anticipates needs, takes initiative, and finds effective solutions independently. Work- LocationKamloops, BC
- Workplace information On site
- Salary$26.65 to $29.90HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9537035724
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