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office assistant

Posted on November 29, 2024 by Employer details Lormel Homes Group

Job details

*Job title* _Office Assistant_ *Reports to* _Office Manager_ *Job purpose* The Office Assistant provides general administrative tasks in support of our busy head office for a family-owned private real estate company located in Vaughan for the Lormel Homes group of companies. This position is a steppingstone to further positions in the company. *Duties and responsibilities* Reception · Answering all calls in a professional manner · Screening calls for the owners and executive · Checking the general delivery mailbox · Printing accounting invoices and distributing accounting emails Administrative · Mail management ? both incoming pick-up and outgoing · Managing courier ? both incoming and outgoing · Handling cheque pick-up requests · Ordering office supplies, ensuring photocopier machine has paper, replacing toner cartridges · Typing letters as requested · Maintain the postage machine · Making coffee daily · Keeping the refrigerator and boardrooms clean & tidy · Assist in booking boardrooms as needed · Reviewing and emailing faxes to recipients · Pick up kitchen supplies as required · Other administrative tasks as assigned Accounts Payable Duties · Assisting Accounts Payable when required or available · Collect and match gas receipts · Collect and match company visa receipts Commercial Property Administration Duties Tenant Correspondence · Prepare various tenant correspondence letters and emails · Coordinate appointments and inspections · Send out billings and rental notices · Update tenant insurance certificates Operations · Assist Property Management for applications to various programs · Follow up with restaurant tenants to ensure they adhere to the fire safety standards Accounts Receivable · Collect rental cheques from tenants Other · Other tasks as assigned *Qualifications* · High School diploma, Postsecondary education is an asset. · Experience in the home building, property management or real estate industry would be an asset. · Some basic knowledge of Newstar or Yardi Accounting is an asset. · Basic proficiency with MS Excel and Word. · Excellent organizational skills and attention to detail. · Superior oral communication skills in English. · Ability to prioritize and multi-task. · Customer-friendly and team-player attitude. · Always willing to do more. · Proactive attitude to assist others. · Great customer service skills. · Valid driver?s license with vehicle. If you have the skills and abilities required for this position, and the desire to be part of a vibrant team, please submit a *resume and covering letter*. While we appreciate all interest, only those candidates selected for an interview will be contacted. Job Type: Full-time Pay: $43,000.00-$45,000.00 per year Benefits: * Casual dress * Dental care * Disability insurance * Extended health care * Life insurance * On-site parking * Vision care Schedule: * Monday to Friday Ability to commute/relocate: * Vaughan, ON: reliably commute or plan to relocate before starting work (required) Work Location: In person