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executive assistant
Title posted on ZipRecruiter - Executive Assistant to CEO
Posted on December 02, 2024 by Employer details Valiant Solutions
Job details
<h3>Job Description</h3><div>Job Description<div><p>Executive Assistant</p><p> Job Description </p><p> </p><p>Role Summary</p><p>The role of the Executive Assistant has one primary function; <strong>To maximize the efficiency, productivity, and energy of the CEO.</strong> </p><p>Fully managing the email inboxes, calendar, and details for the CEO so meetings, travel, and communications are streamlined and highly productive. The Executive Assistant will also aid the CEO in attaining company goals, deadlines, and other time-bound objectives. </p><p>The role requires a high-energy, high-EQ person who can resolve conflict quickly. They must also be proficient with technology and communications. This role requires extreme organization and attention to detail. </p><p><br /> </p><p><strong>Accountabilities</strong><br /> </p><p><strong>Executive management</strong></p><ol><li><p>Have a clear understanding of the company's annual and quarterly Strategic Plans </p></li><li><p>Assist in oversight of all high-level initiatives, priorities, and goals</p></li><li><p>Fully manage CEO's calendar, bringing focus and priority to highest impact items. Blocking time to meet deadlines and maximize efficiency. Holding tension to demands and ensuring things are completed on time. </p></li><li><p>Fully manage email inbox, answering emails on his behalf when necessary. </p></li><li><p>manage all communications with the CEO that occur outside of Monday.com</p></li><li><p>Fully manage travel planning & logistics, to foster successful travel outcomes. managing budget limitations alongside efficiency and energy considerations. </p></li><li><p>Presentation creation in PowerPoint, speaking notes, and details relayed to applicable parties for speaking engagements.</p></li></ol><p> </p><p><strong>Meeting and Project Management</strong></p><ol><li><p>Assist in planning and strategy of all team meetings and events </p></li><li><p>Prepare meeting preparation, agenda, and outcomes to foster efficient and highly effective meetings</p></li><li><p>Attend important meetings with the CEO, managing notes and action items </p></li><li><p>Manage key result data and dashboards, with all updates complete before Monday meetings begin.</p></li><li><p>Oversee progress and upcoming deliverables for all active projects </p></li><li><p>Follow up with team members (or others involved) to ensure deliverables are completed effectively and on time</p></li><li><p>Qualify the necessity of, and coordinate meetings between team members and the CEO as required </p></li><li><p>Assist in the development of internal company policies, procedures, and systems </p></li><li><p>Assist in the creation and management of contracts </p></li><li><p>Oversee final proofs of important communication items - checking for accuracy, on-brand design, and professional written communication.</p></li><li><p>Execute items on the Communal to-do list in Monday.com. </p></li></ol><p> </p><p><strong>Team Recruitment</strong></p><ol><li><p>Understand the company's annual recruiting requirements </p></li><li><p>Oversee the creation of promotional pages with input from departmental leaders </p></li><li><p>Assist in recruitment and promotional strategy </p></li><li><p>Manage the prospect pipeline for each role </p></li><li><p>Manage interview preparation, scheduling, logistics, and follow-up</p></li><li><p>Attend important interviews, take notes and manage the next steps </p></li><li><p>Build and manage Employment Agreements with guidance from departmental leaders </p></li></ol><p> </p><p><strong>Regular Meetings and Events </strong></p><ol><li><p>Meet with the CEO weekly, and daily when necessary, to update and review all active projects and current results </p></li><li><p>Attend weekly Team Huddle and lead the meeting in CEO's absence </p></li><li><p>Maintain very close working relationships with every colleague on the team </p></li><li><p>Maintain a close working relationship with all strategic partners </p></li><li- LocationCalgary, AB
- Workplace information On site
- Salary$56,082.68YEAR annually
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source ZipRecruiter #fbcf12f8
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