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office administrator

Posted on December 05, 2024 by Employer details Ktunaxa Enterprises Ltd.

Job details

*About Ktunaxa Enterprises Ltd. (KEL)* Ktunaxa Enterprises Ltd. (KEL) is the General Partner of the Ktunaxa Holdings Limited Partnership (KHLP). KEL provides oversight management and financial support services to all KHLP Business Units in the form of human resources, accounting, business development and strategic planning. KEL also seeks out ways to leverage collaboration, share lessons learned and increase efficiencies. KEL, with its Business Units, provides a broad range of professional services to the mining, infrastructure, construction, forestry, power, civil, transportation and public works sectors. Together with our Limited Partners, and backed by an experienced professional workforce, KEL is able to support all aspects of resource, commercial and industrial development projects and initiatives occurring throughout Ktunaxa Territory and beyond. Reporting to the CEO, this opportunity is suited for someone who is a self-starter, highly organized, efficient, enjoys coordinating meetings and events, and is a strong communicator with good IT skills. *Responsibilities:* * Meeting coordination & Support * Coordinate quarterly Board meetings * Support development of meeting packages and distribute * Transcribe meeting minutes * Support additional meetings as may be required * Record keeping * Maintain all corporate records * Work with corporate lawyers as may be required to ensure good standing with all associated businesses * Manage internal data and filing systems (Record Information Management) * Communication, Reporting & Policy * Develop and distribute newsletters and annual reports * support internal and external communications as directed and on-behalf of the CEO * Update and maintain KEL social media and website * Collect, record and compile CSR data * Review and update policies as required * General office administration * Occupational Health & Safety * Maintain office supplies and sundries * Coordinate visitors, events and programs * Coordinate office operations and maintenance * Receive and coordinate guests and phone calls * Support project administration and business units as may be required * Celebrate successes and support a positive work environment * Other duties/ projects as determined by the CEO * HR Support * Support CEO with performance review and professional development tools * Support development of job designs and other internal HR duties as may be required * Manage extended health plan policy *Qualifications:* * High levels of integrity, confidentiality, transparency and accountability * 3 years of relevant experience * Post-secondary diploma or degree in Business Administration is preferred * Proficient at taking and transcribing minutes * Strong communication skills and attention to detail * Highly organized with the ability to prioritize multiple tasks * Experience in Indigenous business is considered an asset * Strong social media and software skills including Microsoft Office Suite, Adobe and Wordpress Job Types: Full-time, Permanent Pay: $26.00-$32.00 per hour Benefits: * Casual dress * Company pension * Dental care * Disability insurance * Extended health care * Flexible schedule * Life insurance * On-site parking * Paid time off * RRSP match * Vision care Schedule: * Monday to Friday Education: * Secondary School (preferred) Language: * English (preferred) Work Location: In person Application deadline: 2024-12-17