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office assistant

Posted on December 09, 2024 by Employer details David Robinson Construction Ltd.

Job details

*Overview* David Robinson Construction Ltd. is seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will possess strong computer skills and have a knack for providing exceptional customer service. This role is essential in ensuring the smooth operation of our office, supporting various administrative tasks, and enhancing overall efficiency. *Duties* Assisting Controller with the following: * Invoice Processing (Debtors) ? to prepare customer invoices monthly, allocating onto SAGE 50, monitoring and chasing late payments: * Ensure all transactions are processed only after being coded and authorized correctly ? in line with organizational financial procedures and ensuring all transactions are recorded with both nominal and department. * Creating invoices for accounts receivable. * Job costing. * Printing invoices from emails. * Managing email accounts. * Maintaining current Job Work Orders in CORfix. * Maintaining current subcontractor / employee listing. * Allocating payments onto SAGE 50 and preparing payments for authorization. * Payroll if necessary. * Maintains historical records by filing documents. * Record keeping ? Maintain records of work undertaken in electronic and hard copy form at a level which meets the needs of external auditors. * Attend and participate in meetings as appropriate. * Liaise with staff, project partners and suppliers as appropriate. * To maintain a high level of confidentiality throughout all duties and responsibilities. * Undertake relevant training and professional development to fulfil all aspects of the role. * Any other duties reasonably compatible with/arising from the duties specified above and in line with the scope of the post. * Assist with Safety documentation and filing. * Travel booking, flights, accommodations, etc. * Planning of staff functions. *Qualifications* * Proficient in computer applications, including Microsoft Office. * Experience with Sage 50 is a plus, but not required. * Strong organizational skills with the ability to manage multiple tasks efficiently. * Excellent customer service skills with a friendly demeanor. * Prior experience in an office setting or as an office clerk is preferred. * Ability to type quickly and accurately while maintaining focus on quality. * A proactive attitude towards problem-solving and willingness to learn new skills. * Office organizational experience * Experience of working in a team * Experience of prioritizing a diverse workload * Ability to act on own initiative and organize personal workloads effectively * Experience of administering financial processes, including collection of money * Experience of reporting to deadlines * Experience of online banking * Experience of bookkeeping within a small organization Join our team as an Office Assistant and contribute to creating a productive work environment where your skills will be valued! Job Types: Full-time, Permanent Pay: $20.00-$24.00 per hour Expected hours: 40 per week Schedule: * 8 hour shift * Day shift * Monday to Friday Education: * Secondary School (preferred) Experience: * Administrative experience: 1 year (preferred) Work Location: In person Expected start date: 2025-01-20