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office assistant

Posted on December 12, 2024 by Employer details Royal Mechanical Services Ltd.

Job details

*Overview* We?re a growing, close-knit mechanical business that thrives on hard work, teamwork, and a positive attitude. Our team works together to deliver top-quality services to our customers, and we're looking for an organized and enthusiastic individual to join us as an Office Administrator & Accounts Receivable Specialist. If you?re a detail-oriented problem solver who enjoys variety in your day, we'd love to hear from you! *Position Overview:* As our Office Administrator & Accounts Receivable Specialist, you?ll play a key role in ensuring the smooth daily operations of the office while managing our accounts receivable processes. This is a dynamic position that blends administrative support with financial responsibility, and you'll have the chance to make a direct impact on the success of our business. *Responsibilities:* * *Accounts Receivable Management:* * Process customer invoices and track payments. * Follow up on overdue accounts and resolve payment issues in a friendly, professional manner. * Reconcile customer accounts and ensure accurate records. * Assist with preparing financial reports related to accounts receivable. * *Office Administration:* * Answer and direct phone calls, handle inquiries, and manage office email. * Greet visitors and clients with a welcoming attitude. * Maintain and organize office files, both digital and physical. * Order office supplies and ensure the office is well-stocked and organized. * Assist with scheduling appointments, meetings, and other administrative tasks as needed. * *Customer Service:* * Provide excellent customer service by addressing client questions related to billing and accounts. * Maintain positive relationships with customers and clients to ensure timely payments and resolution of billing concerns. *Qualifications* * 3 years of experience in office administration or accounts receivable (experience in a small business or mechanical industry a plus). * Strong organizational skills and attention to detail. * Excellent communication skills, both written and verbal. * Ability to prioritize and manage multiple tasks in a fast-paced environment. * Proficient with Apple computers and phones and experience with accounting software (QuickBooks). * Friendly, approachable, and able to work well in a small team setting If you're ready to join a team that values hard work, creativity, and a great sense of humour, we'd love to hear from you! Job Type: Full-time Pay: $19.00-$25.00 per hour Benefits: * Dental care * Extended health care * Vision care Flexible language requirement: * French not required Schedule: * Monday to Friday Education: * Secondary School (preferred) Experience: * Front desk: 3 years (required) Language: * English (required) Location: * Cochrane, AB T4C 0A4 (required) Work Location: In person