accounts receivable clerk

Posted on March 14, 2025 by Employer details Pacific Coast Floors

Job details

We?re looking for a positive and cheerful individual to fulfill our accounts receivable role with some reception duties. You will be our proficient and organized representative responsible for keeping customers aware of their account status and ensuring payments are received in a timely fashion. This position supports all other departments and management by keeping all receivable tasks up to date and accurate. You will take pride in accomplishing tasks that require consistency and enjoy dealing with others to achieve harmony in this important department. You will contribute to our friendly atmosphere in the store by being courteous, professional, and supportive. *Qualifications:* · Minimum 2 years of experience in an accounts receivable environment. · Experience with accounting software required (QuickBooks preferred). · Strong Word and Excel skills. Experience with Outlook. · Ability to multitask while maintaining a high degree of accuracy and attention to detail. · Excellent verbal and written communication skills including legible handwriting. · Organized and detail-oriented with excellent time management skills. · Self-motivated and able to work independently. *This position requires the candidate to:* · Prepare all invoices and credit memos for customers in Word and send via email. · Post all invoicing and credit memos into QuickBooks software. · Record and post all customer payments. Prepare daily payments received sheet. · Primary person responsible for answering incoming phone calls with other staff as backup support. Initial contact for our info@ email, responsible for forwarding to appropriate personnel and printing all vendor invoices received. · Handle customer account inquiries; take payments in person and over the phone. · Ensure the collection of payments from customers; send reminder emails and/or phone calls. · Produce a weekly Accts Receivable summary for management. · Verify and cost all labour from subcontractor invoices onto customer work orders. · Verify and cost all materials from supplier invoices onto customer work orders. · Request necessary price adjustments from suppliers and adjust on work orders. · Review and reconcile costs on work order to costs in QuickBooks for each job. · Maintain spreadsheets by individual sales reps for ongoing and paid jobs. · Record every order, invoice, and payment in spreadsheet. · Prepare a list of paid sales by rep at month end for commissions. · Assist administrative and management teams. · Other duties as required, including filing. *We?re pleased you?re interested in applying; however, only those candidates selected for an interview will be contacted.* Job Types: Full-time, Permanent Pay: $26.00-$28.00 per hour Expected hours: 35 ? 40 per week Benefits: * Casual dress * Dental care * Disability insurance * Extended health care * Life insurance * Vision care Schedule: * Monday to Friday * No weekends Experience: * Accounts receivable: 1 year (required) Work Location: In person