Job description Documentation Clerk in Québec

Find out what work is like for a documentation clerk in Canada. This work description is applicable to all Correspondence, publication and regulatory clerks (NOC 14301).

Correspondence, publication and regulatory clerks

Description

Correspondence, publication and regulatory clerks write correspondence, proofread material for accuracy, compile material for publication, verify, record and process forms and documents, such as applications, licences, permits, contracts, registrations and requisitions, and perform other related clerical duties in accordance with established procedures, guidelines and schedules. They are employed by newspapers, periodicals, publishing firms and by establishments throughout the private and public sectors.

Job duties

Here are some of the main activities and tasks that Correspondence, publication and regulatory clerks have to perform, and some of the physical demands they involve:

  • Classified advertising clerks
  • Receive customers' orders for classified advertising, write and edit copy, calculate advertising costs and bill customers.
  • Correspondence clerks
  • Write business and government correspondence such as replies to requests for information and assistance, damage claims, credit and billing enquiries and service complaints.
  • Proofreaders and editorial assistants
  • Assist in the preparation of periodicals, advertisements, catalogues, directories and other material for publication
  • Verify facts and conduct research
  • Read material prior to publication to detect and mark for correction any grammatical, typographical or compositional errors.
  • Readers and press clippers
  • Read newspapers, magazines, press releases and other publications to locate and file articles of interest to staff and clients.
  • Regulatory clerks
  • Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions and other forms and documents in accordance with established procedures using processing systems
  • Authorize and issue licences, permits, registration papers, reimbursements and other material after requested documents have been processed and approved.

Physical demands

Physical demands are the physical activities that the job requires the worker to do. Physical demands are selected according to the likeliness that workers will have to perform them for at least half of the time they spend at work.

Work environment

The work environment refers to the physical setting in which people work. The characteristics and conditions of the work environment are selected according to the likeliness that workers will be exposed to them at least once a week.

Physical proximity from others

Physical proximity from others refers to the physical distance between individuals in the workplace. The likeliness that the job requires to perform tasks while being physically close to other people is rated on a scale with 3 levels: "Somewhat close", "Close" and "Very close".

Related job titles

Here are some other related job titles that are found in the same occupational category (NOC 14301), and a list of similar occupations:

  • advertising clerk
  • application clerk
  • authorization clerk
  • by-law clerk
  • classified advertising clerk
  • contract clerk
  • correspondence clerk
  • customs clerk
  • directory compiler
  • documentation clerk
  • editorial assistant
  • licence clerk
  • passport clerk
  • proofreader
  • publication clerk
  • registration clerk
  • registry clerk
  • translation clerk

Similar occupations Help - Similar occupations

Similar occupations

This section lists other occupations that are part of the same broad occupational category as Correspondence, publication and regulatory clerks in the National Occupational Classification (NOC). These occupations involve similar core qualifications but involve different responsibilities. To see more similar occupations, use the Job Transition Tool.

Sources Occupational and Skills Information System & National Occupational Classification

Labour Market Information Survey
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